Simple Steps to Update or Modify Employee Details in Your ESIC Employer Portal
The ESIC Employer Portal allows businesses to easily manage employee records, update personal details, correct errors, and ensure accurate compliance filings. Maintaining correct employee information is essential for smooth ESIC benefits such as medical care, sickness benefits, maternity benefits, and claim processing.
If an employee's details like name, address, IP number, family information, wages, or Aadhaar are incorrect in the portal, it may lead to claim rejections or delays. This guide explains simple step-by-step instructions to update or modify employee details inside your ESIC Employer Portal.
1. Why Updating Employee Details in ESIC Is Important
Incorrect employee details can lead to multiple issues such as difficulty during hospital visits, claim delays, mismatch in Aadhaar verification, and errors in contribution records. Updating the information regularly ensures compliance and prevents benefit interruptions.
2. Login to the ESIC Employer Portal
Begin by visiting the official ESIC employer login page. Use your Employer Code and password to access your dashboard.
3. Navigate to the 'Employee' Section
Once logged in, go to the Employee tab. This section contains all registered employee details including IP numbers, wages, and insurance status.
4. Search for the Employee You Want to Update
Use the search bar to enter the employee's IP Number, name, or Aadhaar. Select the relevant employee from the list to view all details.
5. Choose the Type of Update You Want to Make
You can update several types of employee information, including:
- Name correction
- Date of birth update
- Address modification
- Family details update
- Wage revision
- Bank details correction
- Aadhaar or KYC updates
6. Enter Correct Details and Submit
After choosing the specific update category, enter the correct details. Ensure all information matches supporting documents such as Aadhaar, PAN, or salary records.
7. Upload Supporting Documents (If Required)
Some updates such as name change, DOB correction, or Aadhaar mismatch require document proof. Upload clear, legible scanned copies for faster approval.
8. Verify and Confirm Submission
Once all corrections are made, review the data and click Submit. You may receive a reference number for tracking the update request.
9. Wait for ESIC Approval (If Applicable)
Certain modifications are auto-approved, while others require verification by the ESIC branch office. You can track approval status inside your employer portal.
10. Ensure Updated Details Reflect in Contribution Filings
After approval, cross-check the modified details in your monthly contribution filing to ensure accurate wage and personal data reflect correctly.
Conclusion
Updating or modifying employee details in the ESIC Employer Portal is simple when done correctly. Accurate records help employees access medical benefits smoothly and ensure employers stay fully compliant with ESIC regulations. Always keep employee information up-to-date to prevent claim issues and compliance delays.